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BCYR By-LaWS PDF File
BCYR Constitution PDF file
BUTLER COUNTY YOUNG REPUBLICANS BY LAWS
Article I (Introduction)
Section 1
These Bylaws constitute the code of rules adopted by the Butler County Young Republicans for the regulation and management of its affairs.
Section 2
This Organization will have the purposes as stated in its Constitution, Article I and the powers granted to it by law, its Constitution, and these Bylaws.
Article II (Membership)
Section 1
Active Members shall be those registered Republicans from eighteen (18) to forty (40) years of age, inclusive, who have paid their current dues and domiciled in Butler County. Active members shall enjoy all privileges of membership and may vote on any matters before the Organization, and are the only members who may vote in elections for the Executive Committee, run for office, and vote to change and/or amend the bylaws of this Organization.
Section 2
Associate Members shall be those registered Republicans who do not otherwise meet the qualifications for Active membership set forth above. For example, an Associate member may be a registered Republican over the age of forty (40) years, or an Associate member may be a registered Republican residing or domiciled in another county. They shall enjoy all the privileges of membership except those of voting for the Executive Committee, voting to change and or amend the bylaws, and running for office.
Section 3
Dues of the Organization for a given year shall be set by a vote of the membership at a regular meeting in the previous year. Dues shall run on an annual basis and become due the first of the year.
Article III (Powers and Duties of the Executive Board)
Section 1
Chairman: The Chairman shall preside at all meetings and shall be the chief executive officer of the Organization. The Chairman shall have general supervision over the development of the Organization’s programs. The Chairman shall also have the power to call monthly Organization meetings, set the date for elections, call and set the agenda for meetings, make appointments, establish committees, select delegates, and carry out directives of the membership.
Section 2
Vice Chairman: The Vice Chairman shall temporarily assume all responsibilities of the Chairman in the event of absence or vacancy of the Chairman and otherwise discharge any responsibilities delegated by the Chairman.
Section 3
Secretary: The Secretary shall be responsible for keeping minutes of all membership meetings, sending out meeting notices, keeping all files and maintaining an updated membership roll. This roll shall be provided to any member upon request.
Section 4
Treasurer: The Treasurer shall manage the finances of the Organization and shall deposit Organization funds, disburse all monies, maintain an accurate accounting of Organization finances and issue a report at every meeting to the membership.
Section 5
Executive Director
Article IV (Board of Directors)
Section 1
The directors’ term of office shall be concurrent with that of the Executive Board except that directors may be appointed at any time.
Section 2
Meetings of the Board of Directors are called by the Chairman, or a majority of the Executive Board. Reasonable notice of each meeting shall be provided to all the members of the Executive Board at least ten (10) days prior to each meeting. This notice shall specify the date, time and place of the meeting.
Section 3
Directors can be removed from the Board for any reason at the request of the Chairman and the consent of a majority of the Executive Board (including the Chairman).
Section 4
Vacancies on the Board of Directors will be filled at the discretion of the Chairman, with the majority approval of the Executive Board.
Article V (Meetings)
Section 1
Reasonable notice of each meeting shall be provided to every member eligible to attend at least ten (10) days prior to each meeting. This notice shall specify the date, time and place of the meeting.
Section 2
If sixty (60) days pass without notice of a general meeting, the office of Chairman shall be declared vacant. The Vice Chairman shall then, within a reasonable time, call a general meeting to fill the vacancy under the terms of Article VII (Vacancies).
Section 3
Special meetings of the Organization may be called by the Chairman, with a majority of the Executive Board. The person or persons calling the special meeting must conform to the notice provision in Section 1 of this Article. In addition, the notice of the special meeting must include the names of the persons calling the meeting and the purpose of the special meeting, and the meeting agenda is limited to only the items contained in the notice.
Article VI (Voting)
Section 1
All Active and Associate members shall have the power to vote on any general matters before the Organization notwithstanding votes which are specifically designated by the Constitution and Bylaws to be for Active members only, including, but not limited to, voting in the election of the Executive Board.
Section 2
Voting by proxy is only permitted during the election of the Executive Board under the provisions of Article VII of these Bylaws and is not permitted for any other votes by the membership.
Article VII (Elections)
Section 1
The election of the Executive Board shall be held at the annual re-organizational meeting of the Organization, which shall occur in January of each year. The date of the annual meeting must be given to the general membership in writing by the first of the year.
Section 2
An election committee shall be appointed by the Chairman, approved by the Executive Board and announced to the Organization at the December regular meeting. The committee shall have the authority to prescribe the methods and requirements for conducting the election.
Section 3
A majority of all votes cast shall be necessary for election. In the event that any ballot cast does not show a majority for any candidate for any office, there shall be further ballots cast with the two nominees until one nominee has received a majority of all votes cast.
Section 4
The election of the Executive Board shall be in this order: Chairman, Vice Chairman, Secretary, Treasurer, and Executive Director.
Section 5
Proxies shall be permitted for the purpose of electing the Executive Board. The proxy shall be in writing and carried only by an active member eligible to vote. All proxies must be signed and submitted to the Secretary prior to the call to order of the meeting. No absentee ballots shall be permitted.
Section 6
In the event that no election is called within the prescribed time, the office of Chairman shall become vacant. The Vice Chairman shall then call for elections to be held within the next thirty (30) days.
Article VIII (Removal from Office)
Section 1
Any officer who misses three (3) consecutive meetings shall automatically cease to hold such office unless a majority of the active membership, at the meeting of the third absence, votes to waive this provision.
Article IX (Election Endorsements and Resolutions)
Section 1
No Republican candidate for a public office shall have his candidacy for said office endorsed by the Organization prior to the primary election, unless such an endorsement is approved by a majority of the active and associate membership present at a general meeting, whereby notice of a vote on said endorsement is presented at the general meeting immediately preceding the meeting where the endorsement will be considered.
Section 2
No officer shall take a public position on any candidate or issue in the name of the Organization without prior approval of the membership.
Article X (Effective Date of By Laws)
The By Laws shall take effect on Month/ Date/ Year and shall serve as a revocation of all prior and/or undated by laws.
Article XI (Severability)
These By Laws shall be deemed severable and separately enforceable and should any provision be invalidated or declared void all the provisions hereof shall remain in full force and effect.
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